MINUTES SEPTEMBER 27, 2023

Meeting began at 5.56 pm. Present were Selectmen Cloutier, Stohl and Campbell.
On a motion made by Selectman Stohl and seconded by Selectman Campbell, the Board approved the minutes of the September 13, 2023 meeting.
Checks and manifests were reviewed and signed.
Marcia gave each Board member a copy of the completed MS535, MS60 and the Management Report prepared by Cohos Advisors. The Board can review them and get back to Marcia with questions, etc. Marcia will contact Cohos Advisors to have them submit the MS60. Marcia will submit the MS535 and have it ready for the Board’s signature at the next meeting.
Marcia informed the Board that Ben Champagne will be attending the October 11th meeting to discuss changes in the Coos County Recycling Center.
The Board received a resignation letter from Dr. Robert Soucy as the Town’s Health Officer. Dr. Soucy suggested that Sally Zankowski might be interested in serving. Marcia will attempt to contact her.
Mail was reviewed.
The Board signed a Road Liability Waiver for Mark McLaughlin.
Chairman Cloutier signed the contract for purchasing oil from C.N. Brown.
The Board opened bids received for snowplowing at both the Town Hall and the Town Office. Bids were received as follows:
S. Gray Construction – $45.00 plowing/$45.00 sanding (both properties)
Corey Rancloes – $50.00 plowing/$50. Sanding (both properties)

David Hodge – $125.00 plowing/$75.00 sanding
On a motion made by Selectman Stohl and seconded by Selectman Campbell, the Board voted to award the contract to S. Gray Construction.
A report from George Sansoucy was reviewed regarding the utility values for 2023. Selectman Stohl questioned why the value of PNGTS has decreased so much. Marcia will contact Sansoucy’s office to try and get this clarified.
Meeting adjourned at 7:40 pm.
Respectfully submitted,

Marcia Parkhurst, Secretary
Board of Selectmen

 

MINUTES SEPTEMBER 13, 2023

Meeting began at 6:01 pm. Present were Selectmen Cloutier, Stohl and Campbell. Members of the public present: Don Dawson (Netafy).
On a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board approved the minutes of the August 23, 2023 meeting.
Checks and manifest were reviewed and signed.
Selectman Cloutier signed the MS434 (Revised Estimated Revenues) that the Board had prepared at the last meeting.
Marcia informed the Board that George Sansoucy’s office had requested that we file an extension to October 2nd for the Town’s MS1. Marcia has already done it.
Marcia reviewed two quotes received for oil for the Town Office for the winter heating season:
C.N. Brown $3.299
C. Bean $3.599
On a motion made by Selectman Stohl and seconded by Selectman Campbell, the Board voted to purchase oil from C.N. Brown.
Marcia informed the Board that she had placed an ad in the newspaper requesting bids for snow plowing both Town buildings. Bids will be opened at the September 27th meeting.
The Board reviewed the monthly reconciliation reports for all of the Town’s bank accounts.Selectman Campbell said that he had noticed the oil tank at the Town Hall was only half full. Marcia will contact C.N. Brown and have it filled.
The Board reviewed several e-mails received from Donahue, Tucker & Ciandella and George Sansoucy’s office regarding the Eversource court case. After reviewing everything, the Board instructed Marcia to forward everything to Town Counsel Jon Frizzell just to make sure that there is nothing that he needs to be aware of.
At 7:00 pm. Donald Dawson (Netafy) entered the meeting. Mr. Dawson showed the Board a slide presentation of the work that his company has done using ARPA funds from the Town. Mr. Dawson will come back again at the October 25th meeting. He will, hopefully, have a more accurate map of the households in Columbia served by his company for the Board to review. Mr. Dawson left the meeting at 7:45 pm.
Meeting adjourned at 8:05 pm.
Respectfully submitted,

Marcia Parkhurst, Secretary
Board of Selectmen

 

MINUTES AUGUST 23. 2023

Meeting began at 6:00 pm. Present were Selectmen Cloutier and Stohl. Selectman Campbell was absent.
Mail was reviewed
Checks and manifests were reviewed and signed.
On a motion made by Selectman Cloutier and seconded by Selectman Stohl, the Board approved the minutes of the August 9, 2023 meeting.
The Board reviewed the monthly reconciliation reports for all of the Town’s bank accounts.
Marcia informed the Board that Don Dawson (Netafy) was scheduled to attend tonight’s meeting but asked to be re-scheduled to the September 13th meeting.
The Board reviewed revenue amounts received through June 30, 2023 in order for Marcia to prepare the MS434 (Revised Estimated Revenues) report.
Marcia informed the Board that the auditors had been here last week to review the 2022 books,

The Board discussed road projects including:
1. Amounts spent to date – approximately $10,000.
2. Total amount appropriated – $180,000 plus $29,000 encumbered from 2022
3. Reviewed a paving quote from Dorman
4. Discussed section of Fish Pond that needs to be dug up and redone before paving. Perhaps encumber the money from this year to pave this section next year.
5. Discussed the possibility of putting some gravel down on a portion of Stoddard Road

Complaint from Barbara Schomburg about ditching done on Meridan Hill Road. Selectman Cloutier said he would view the site again.
Marcia reminded the Board that we still have $47,654.00 that the State allocated to the Town last year for bridge repairs. Marcia will contact DRA to see if there is a deadline as to when these funds have to be spent. Discussed the bridge on Bungy Road (by Fred Foss’ house) and whether or not it would be possible to replace it with a culvert.
Marcia informed the Board that she will be on vacation from Monday, September 18th to Thursday, September 21st.
Meeting adjourned at 7:45 pm.

Respectfully submitted
Marcia Parkhurst, Secretary
Board of Selectmen

 

MINUTES August 9, 2023

Meeting began at 6:00 pm. Present were Selectmen Cloutier, Stohl and Campbell. Members of the public: Treasurer Carrie Klebe.

Mrs. Klebe came in to discuss the following:
1. Stipend for the new Assistant Treasurer
2. Balances of all accounts as of 7/31/2023 and total monies on hand.
Mrs. Klebe left the meeting.
The Board discussed a stipend for the new Assistant Treasurer. On a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board approved a yearly stipend of $500.00.
On a motion made by Selectman Cloutier and seconded by Selectman Stohl, the Board approved the minutes of the July 26, 2023 meeting.
Checks and manifests were reviewed and signed.
A Driveway Permit application for Harold Rist on Bungy Road was reviewed. Selectman Cloutier will go out and view the site.
A Land Use Change Tax form and Warrant was signed in the amount of $1,224.50.
A Yield Tax Warrant and bill were signed in the amount of $1,198.84.

The Board discussed summer road projects – paving
1. Titus Hill Road to Maurice Gay’s House
2. Fish Pond Road – Mercier
3. Meridan Hill Road.

The Board discussed an e-mail from Marcia regarding the Transfer Station account. In the last several months (due to rising costs), there hasn’t been enough funds at the beginning of the month to cover all the bills. As a result, Marcia has had to hold payment to some of the vendors until the Towns pay their monthly bills. On a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board voted to put $1,000.00 in the account. (With the understanding that Stewartstown would do so as well).
Meeting adjourned at 7:45 pm.
Respectfully submitted

Donald Campbell, Selectman

MINUTES JULY 26, 2023

Meeting began at 6:00 pm.  Present were Selectmen Cloutier, Stohl and Campbell.
Checks and manifests were reviewed and signed.
Mail was reviewed.
On a motion made by Selectman Campbell and seconded by Selectman Stohl, the Board approved the minutes of the July 12th meeting.
Selectman Campbell reviewed for the other Board members details of the last Dispatch Center meeting.
Marcia gave each Board member a print-out of expenditures and revenue received through June 30, 2023.
The Board reviewed an e-mail from Don Dawson (Netafy) regarding the on-going internet project.  Mr. Dawson plans to attend the August 23rd meeting.
Selectman Campbell informed the other Board members that the new windows for the Town Hall have been delivered.  He will be installing them later in the year.
The Board reviewed a Report of Timber Cut from Benjamin Boucher and gave Marcia the appropriate percentage in order to process a bill.
Meeting adjourned at 7:10 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen

 

MINUTES JULY 12, 2023

Meeting began at 6:01 pm.  Present were Selectmen Cloutier, Stohl and Campbell.

Mail was reviewed,
Checks and manifests were signed.
The Board reviewed June reconciliation reports for various bank accounts.
Marcia informed the Board that as of yesterday we had received 91% of our property taxes.
On a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board approved the minutes of the June 28, 2023 meeting.
The Board signed the form from the State requesting monies (PILOT) for the Nash Stream property.
The Board signed a form informing the State that we would not be using Inventory Forms this year.
Marcia informed the Board that she had received a complaint today about some people camping at the Lyman Falls site.  Selectman Campbell said he would check it out on his way home.
Selectman Campbell reminded the other Board members that there will be a Dispatch Center meeting tomorrow night (July 13th) at 6:30 at the Colebrook Town Office.   He reviewed for the Board items that might be discussed.
Meeting adjourned at 7:04 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen