by admin | Jul 9, 2025 | Board of Selectmen Minutes
Meeting began at 6:00 pm. Present were Selectmen Cloutier, Stohl and Campbell.
On a motion made by Selectman Campbell and seconded by Selectman Stohl the Board approved the minutes of the June 25, 2025 meeting.
Checks and manifests were reviewed and signed.
At 6:30 pm. Jimmy Gilbert (Stewartstown Selectman) and Ben Champagne (Coos County) entered the meeting to discuss Transfer Station issues:
1. Price for passenger tires was raised from $4.00 to $6.00.
2. Mr. Champagne suggested that a committee should be formed to work on issues regarding the Transfer Station such as a policy manual for the employees, maintenance issues, etc. Selectman Stohl from Columbia and Selectman Gilbert from Stewartstown agreed to serve with Mr. Champagne to start addressing these issues. The first meeting will be held on August 5th at 4:00 in Stewartstown.
3. Household Hazardous Waste Day – should we have one and how can we lower the cost of it. This will be an issue that the new committee might deal with.
4. Stickers – should we use them or not. How to distribute them?
5. Lithium batteries – how do we store them and where can we get rid of them?
6. Fencing around the C & D container is being replaced.
Mr. Champagne left the meeting at 7:00. Other Transfer Station matters discussed included:
1. Letter received from Normandeau regarding switching to a 40 yard container. Normandeau agreed to keep the price the same ($218.50) for the remainder of this contract and for the next five year contract. Everyone was in agreement with this. Marcia will contact Normandeau.
2. With prices increasing all the time, it is necessary to put some extra “seed” money in the Transfer Station account. Marcia told the group that we usually start the month with about $12,000 in the account. This has been sufficient to pay the monthly bills, however, the last two months the bills have been $17,000+. Part of this is due to the fact that the account is now paying Mt. Carberry directly rather than each individual Town paying. Also, other expenses continue to increase. It was decided that we should add $8,000 to the account and each Town will pay according to the percentage. Stewartstown’s portion will be $5,596.00, Columbia’s – $1,936.00 and Lemington – $468.00. Marcia will send an e-mail to Stewartstown and Lemington informing them of this fact.
Mr. Gilbert left the meeting at 7:20 pm.
A Yield Tax Warrant and Certification were signed in the amount of $1,631.16.
The Board spent time discussing an on-going legal matter.
Meeting adjourned at 7:50 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
by admin | Jun 25, 2025 | Board of Selectmen Minutes
Meeting began at 6:00 pm. Present were Selectmen Cloutier, Stohl and Campbell.
At 6:15 Gail Hanson and (Mark ? – owner of Diamond Peaks) entered the meeting on behalf of the Colebrook Ski-Bees. Mrs. Hanson explained that for the last several years the Ski-Bees have used the “old” Town Garage on Keach Road for storing equipment, etc. They wish to continue using it but would like to do some repairs to the building – siding, roof, windows. They have someone who is willing donate time and equipment but didn’t want to put money into it if the Town was going to discontinue them using it. The Board assured them that they don’t have any plans for the building in the future and would like to continue the arrangement that they have had with the Ski-Bees. The Board also thanked them for doing the repairs, etc. They left the meeting at 6:25 pm.
Mail was reviewed.
Checks and manifests were reviewed and signed.
A Yield Tax Warrant for 2025 in the amount of $14,711.91 was approved and signed by the Board.
An Excavation Tax Warrant for 2025 in the amount of $4.36 was approved and signed by the Board.
A Report of Wood Cut for Mark Roberts was reviewed by the Board.
Marcia reminded the Board that she would be on vacation from July 14 to July 17. Letters have been sent to anyone with registrations due in July.
by admin | Jun 11, 2025 | Board of Selectmen Minutes
JUNE 11, 2025
Meeting began at 5:55 pm. Present were Selectmen Cloutier, Stohl and Campbell.
On motions made and seconded the Board approved the minutes of the following meetings:
April 9th
April 23rd
May 14th
May 28th
These minutes weren’t approved earlier because of various Board members being absent.
Checks and manifests were reviewed and signed.
On a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board accepted a Tax Collector’s Deed for an approximately 9 acre parcel of land on Fish Pond Road. Marcia will have the deed recorded and write to the property owner informing them that the Town had taken it by tax deed. It was also discussed that the former owner had made a partial payment in June, 2024 which will need to be reimbursed. On a motion made by Selectman Campbell and seconded by Selectman Stohl, the Board voted to abate the back taxes associated with this property.
On a motion made by Selectman Cloutier and seconded by Selectman Stohl, the Board voted to abate the lst installment of the 2025 property taxes on property owned by the Great North Woods Center for the Arts for “just cause”.
Road Agent Dominic Westover entered the meeting at 6:35 to discuss various road issues including missing road signs, bridge signs, work to be done on Meridan Hill Road, etc. Mr. Westover also informed the Board that he had spoken with Braden Rosenberg on Stoddard Road regarding granting the Town a legal easement to be used for turning around Town vehicles, school buses, etc. Marcia said that she had a copy of an easement we had used previously and that she would prepare it. Mr. Westover will speak to the Mr. & Mrs. Rosenberg about stopping by the office to sign it Mr. Westover left the meeting at 7:15 pm.
Selectman Campbell reminded the other Board members that there would be a Dispatch Center meeting on Thursday night. He briefly reviewed items that might be discussed.
Selectman Cloutier informed the Board that during the Planning Board meeting earlier tonight that a person had come to the meeting to discuss erecting a cell town on property off Harvey Brook Road. He would like to schedule a joint meeting of the Planning Board and the Board of Adjustment to move the project along faster. Selectman Cloutier will get in touch with Robert “Bob” Baker, chairman of the Board of Adjustment, to determine a date that would be convenient for both boards.
The remainder of the meeting was spent reviewing the Reports of Wood Cut forms in preparation for Marcia to calculate the Yield Tax bills.
Meeting adjourned at 7:55 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
by admin | May 28, 2025 | Board of Selectmen Minutes
Meeting began at 5:55 pm. Present were Selectmen Stohl and Campbell. Selectman Cloutier was absent.
Mail was reviewed.
Checks and manifests were reviewed and signed.
At 6:23 pm Allen Coats (Stewartstown Selectman) entered the meeting to discuss some mutual concerns regarding property taxes, yield taxes, view tax, etc. Mr. Coats left the meeting at 7:50 pm.
Marcia reminded the Board members about the upcoming meeting at the County regarding the recycling center.
The Board discussed an on-going legal matter and instructed Marcia to send an e-mail to Attorney Chris Hilson regarding it.
Marcia brought the Board up to date on taxpayers who still owe 2022 taxes. Two taxpayers have contacted the Town and stated they would be paying the outstanding amounts in June. The third taxpayer has not responded to any of our correspondence. Marcia was instructed to prepare a Tax Collector’s Deed for the Tax Collector to sign.
The Board signed “Request for Information Letters” to be sent to all the utility and tower companies on behalf of Sansoucy Associates in order to calculate our 2025 valuations.
Meeting adjourned at 8:05 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
by admin | May 14, 2025 | Board of Selectmen Minutes
Meeting began at 5:55 pm. Present were Selectmen Cloutier and Stohl. Selectman Campbell was absent.
Mail was reviewed.
Checks and manifests were reviewed and signed.
An Intent to Cut was approved for William Russell.
The Board reviewed the list of taxpayers who still owe 2022 taxes. Marcia will send out one more letter to each taxpayer and the Board will review where we stand at the next meeting.
Road issues were discussed:
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Need to address the culvert situation at the end of the Class VI road that leads into David Moren’s house. Causes an ice problem in the winter.
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Complaints about sand on some roads. Selectman Cloutier will have Dominic contact David White about sweeping Titus Hill Road, Trask Road and So. Jordan Hill Road.
Marcia told the Board that she had been notified by Mt. Carberry Landfill that they are changing accounting software systems. Starting with the June 1st billing, they will no longer bill the three towns separately (Columbia, Stewartstown and Lemington). Instead, they will send one bill and Marcia will have to add each Town’s percentage to the monthly bill. (Similar to the way we deal with the trucking bills.) Marcia said she had notified the other two towns.
Marcia asked the Board about having the septic pumped at the Town Office. Marcia will see if she can find a map before contacting Bolens.
Meeting adjourned at 6:50 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
by admin | Apr 23, 2025 | Board of Selectmen Minutes
Meeting began at 5:56 pm. Present were Selectmen Stohl and Campbell. Selectman Cloutier was absent.Members of the public present: Treasurer Carrie Klebe and Jason Rella.
Checks and manifests were reviewed and signed.
The Board opened the bids for mowing both Town properties and the cemeteries. Bids were announced as follows:
Buildings
Croteau Lawn: $2,500 – (11 times)
Call Boys: $1,540 (22 times) – office
Call Boys: $770 (22 times) – hall
Call Boys: $150.00 – spring clean-up
Yetti Yard Man: $1,800 (mowed as needed)
Cemeteries
Croteau Lawn: $9,000 (10 times)
Yetti Yard Man: $7,500 (mowed as needed)
On a motion made by Selectman Stohl and seconded by Selectman Campbell, the Board voted to award the bid to Yetti Yard Man. Marcia will contact the other two bidders. Mr. Rella left the meeting.
Treasurer Carrie Klebe came to the meeting to give the Board members a breakdown of money on hand as of March 31st. They discussed cash flow and whether we should go back to paying the School District like we have in the past. Mrs. Klebe left the meeting.
An Intent to Cut was approved for Barbara Schomburg.
A quote was received from David White for mowing the Town’s roadside. On a motion made by Selectman Campbell and seconded by Selectman Stohl, the Board approved Mr. White’s bid of $7,100.00.
The Board discussed the list of still unpaid 2022 taxes. Marcia will write letters to all of the taxpayers to see if we can get these resolved without further legal action. Marcia will draft a letter and send it to the Board members for review.
Meeting adjourned at 6:55 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
