by admin | Jul 24, 2018 | Board of Selectmen Minutes
Meeting began at 5:55 pm. Present were Selectmen Cloutier, Stohl and Campbell. Members of the public present: Tax Collector Garry Parkhurst.
Mail was reviewed.
Checks and manifests were reviewed and signed.
An Intent to Excavate was approved for Norman Cloutier.
It was noted that the Dispatch Committee will be meeting at the Columbia Town Office on Thursday, April 12th, beginning at 5:30 pm.
On a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board voted to enter non-public session per RSA 91-A:3, paragraph (c) at 6:28 pm.
On a motion made by Selectman Stohl and seconded by Selectman Campbell, the Board voted to return to public session at 6:43 pm.
Tax Collector Garry Parkhurst came to the meeting. He presented the Board members with a list of taxpayers who still have not paid their 2015 taxes and are eligible for tax deeding on April 16th. The Board instructed Mr. Parkhurst that they would not refuse a deed for any of the properties on the list.
The Board reviewed an e-mail from Attorney Jon Frizzell regarding the property owned by the Heirs of Everett Stanton. The Board instructed Marcia to have Attorney Frizzell do a Title Search of the property and prepare any paperwork that is necessary.
On a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board approved the minutes of the March 28, 2018 meeting.
A Current Use Application was approved for Gary Spooner.
Marcia informed the Board that she had been contacted by Barbara Schomburg regarding the Discretionary Preservation Easement that she currently receives on her barn. The Easement is due to be renewed. Mrs. Schomburg has submitted the application. Marcia will advertise for the public hearing for the next meeting.
The Board discussed putting out for bid the mowing of the Town Office and the Town Hall. Marcia will have a sample bid ready for the next meeting. Marcia was instructed to send a letter to Sheila Parkhurst telling her that we would be putting out for bid the mowing and why. The Board still wishes Ms. Parkhurst to continue to do the cemeteries as she has done in the past.
The Board also discussed putting out for bid painting the interior and exterior of the Town Office. Marcia will have a sample bid ready for the next meeting.
Meeting adjourned at 7:25 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
by admin | Jul 24, 2018 | Board of Selectmen Minutes
Meeting began at 6:05. Present were Selectmen Eric Stohl and Norman Cloutier. Members of the public present: Treasurer Jennifer Wells and Chris Brady.
Mail was reviewed.
Checks and manifests were reviewed and signed.
Minutes were approved for April 11, 2018 meeting.
Treasurer Jennifer Wells presented her balances for the month and they were reviewed. Jennifer left meeting at 6:30.
At 6:30 Selectmen Stohl, moved to go into a public hearing regarding the application of Barbara Schomburg for a Discretionary Preservation Easement for a Historic Structure per RSA 79-D, Selectmen Cloutier seconded. The easement application was signed by both Selectmen with little discussion. Hearing adjourned at 6:40, Selectmen Stohl moved, Selectmen Cloutier seconded.
Chris Brady, Columbia School Board Chairman, gave an update on the Regional School Committee. He asked the Board if they knew of anyone from Columbia that would be interested in serving on the Committee. Selectmen Stohl suggested former teachers. Mr. Brady said anyone interested needs to apply to the SAU Office. He also said he would keep them posted on future Regional meetings. Mr. Brady also stated that the Committee was hopeful to have a plan in place for a Regional School by April 2019. Mr. Brady also invited the Selectmen to attend the next school board meeting on Wednesday, May 2, at 4:30, at the Columbia Town Office. All were in agreement to attend. Mr. Brady left meeting at 6:45.
A Land Use Change Tax form was signed for Carolyn Foss, both the warrant and bill.
Intents to Cut were signed for Renaud Grandmaison and Jeremy Moren.
An email from Noah Pollock was reviewed regarding the Dedication of Lyman Falls to the late William Schomburg on July 15th, 2018. Selectmen were in agreement with the date.
Ads were reviewed for the painting of the interior and exterior of the Town Office, as well as an ad for mowing/trimming of the Town Office and Town Hall. Need to add that bids need to be received by May 23, 2018. Will run ads for next two weeks.
Reviewed email proposal from David White to sweep Trask Road. Selectmen said they would have to decline this year, as funds were not appropriated for it. Also we do not sweep any other roads in town.
Selectmen reviewed and signed Intent to Excavate from Pike Industries.
Email from Sansoucy was reviewed, requesting more information from Utilities.
A renewal from the Coos County Recycling Center was reviewed. Selectmen would like to compare it to the previous one before signing.
Selectmen were reminded there will be a Dispatch meeting (Full Board) on May 10 in Colebrook, at 5:30.
Selectmen Cloutier suggested grading Bungy and Meridan Hill Roads soon.
Meeting adjourned 8:00, Selectman Stohl moved, Selectmen Cloutier seconded.
Respectfully submitted,
Debbie DeBlois
Deputy Town Clerk
by admin | Jul 24, 2018 | Board of Selectmen Minutes
Meeting began at 6:00 pm. Present were Selectmen Cloutier, Stohl and Campbell.
Mail was reviewed.
Checks and manifests were reviewed and signed.
At 6:00 pm Jason Rella entered the meeting to discuss painting the Town Office (exterior and interior). The following items were discussed:
- Would like to start around August lst.
- Plans to have everything completed in two weeks.
- Would like to receive ½ of bid price at the end of July with remainder after project is complete.
- Will give Jason a key to use so he can paint on weekends and evenings.
- Marcia gave Jason a list of the paint colors and the Board agreed that we would keep the original colors.
- Discussed crown molding in Town Clerk’s office. Said he would get a price on that.
- Discussed chair railing in Planning Board room and lobby area. He estimated a price of $150.00 to $200.00 to do this.
- Discussed moving furniture/electronics.
- Still need Certificate of Insurance and W-9 form from him.
Jason presented the Board with a contract and the Board told Mr. Rella that we generally have the Town’s attorney review it before signing. Marcia will forward it to Jon Frizzell. Mr. Rella left the meeting at 6:20 pm.
Cemetery Sexton Sheila Parkhurst came to the meeting to discuss the following:
- Changing the cemetery policy so that four cremation urns could be placed in a cremation lot. (Sheila will get a copy of Colebrook’s policy so we have some sample wording.)
- Discussed the roadway at the Keach Road Cemetery. Is starting to grow in.
- Discussed placement of ground stones.
Ms. Parkhurst left the meeting at 7:00 pm.
On a motion made by Selectman Campbell and seconded by Selectman Stohl, the Board approved the minutes of the May 9th and May 23rd meetings.
On a motion made by Selectman Cloutier and seconded by Selectman Stohl, the Board approved the Personnel Policy for the Northern Borders Dispatch Center. Selectman Campbell reminded the other Board members that there is a dispatch meeting tomorrow night.
The Board signed the Excavation Tax Warrant in the amount of $82.12.
The Board signed a Supplemental Property Tax Warrant in the amount of $651.00.
The Board signed an Abatement for the town-owned property formerly owned by the Vermont River Conservancy in the amount of $29.00.
A letter was received the US Fish & Wildlife Service stating that the Town will received $3,499.0 as a payment in lieu of taxes for this year.
An e-mail was received from George Sansoucy informing the Town that it was his opinion that the Town deny the Abatement Requests from Fairpoint (Northern New England Telephone) and Eversource for 2017. Marcia will prepare letters for the Board to sign at the next meeting.
Meeting adjourned at 8:03 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
by admin | Jul 24, 2018 | Board of Selectmen Minutes
Meeting began at 6:00pm. Present were Selectmen Eris Stohl, Norman Cloutier, and Donald Campbell.
Minutes from June 13, 2018 meeting were approved by Selectman Campbell, seconded by Selectman Stohl.
Checks and manifest were reviewed and signed. Mail was reviewed.
Letters were reviewed and signed for Fairpoint and Eversource, denying their abatement for 2017 property taxes.
There was little discussion on the price changing of tires at the Coos County Transfer Station. Selectmen were all in agreement with the change. Passenger tires are now $4.00, and Tractor Trailer tires are now $20.00.
An Intent to Cut for Bunting Family Forestry (2017) was signed by Selectmen.
Paperwork was signed for the Coos County Registry of Deeds copy account application and policy.
A form was also signed stating the Town will not be using the PA-28 Form in 2019.
There was a tree leaning on the power lines on Fish Pond Road, and Asplundh took care of it.
Report of Wood Cut forms were reviewed and Yield tax forms were filled out for each operation.
Donna St. Cloud has mentioned several times about putting a Dead End Road sign on Stoddard Road. She mentioned high traffic and littering. Selectman Cloutier will check into it.
Selectman Cloutier looked into the road inside the Keach Cemetery, and did some work to it.
Cleaning up the Football field was mentioned, and Selectman Campbell will contact Charles Young.
Meeting was adjourned at 7:45pm by Selectman Stohl, seconded by Selectman Cloutier.
Respectfully submitted,
Debra Deblois
by admin | Jun 20, 2018 | Board of Selectmen Minutes
The Selectmen held a special meeting on May 16, 2018, to open Lawn Mowing Bids. Selectmen present were Norman Cloutier and Donald Campbell. Meeting began at 4:45pm. Bids were opened:
Jason Rella/Yeti Yard Man $3700
Craig Boire/Boire Property
Maintenance $2000
After discussing, Selectmen Cloutier made a motion to award the bid to Boire, Selectmen Campbell seconded, motion carried.
An Intent to Cut for Allen Bouthillier was signed.
A form was signed for John Lanier to be a member of the CJRC.
Meeting was adjourned at 5:15pm.
Respectfully submitted,
Debra DeBlois
