by admin | Jul 15, 2021 | Board of Selectmen Minutes
Meeting began at 5:58 pm. Present were Selectmen Cloutier, Stohl and Campbell.
Mail was reviewed.
Checks and manifests were reviewed and signed.
A Land Use Change Tax Warrant in the amount of $5,120.00 was reviewed and signed.
A Property Tax Warrant for the lst installment of the 2021 taxes was signed in the amount of $720,886.00.
An e-mail was received from Steve LaFrance regarding the Lyman Falls project. Mr. LaFrance requested that one of the Selectmen attend the meeting on June 3rd at 10:00. Selectman Cloutier will attend.
An e-mail from Allen Coats (Stewartstown) was received and it was noted that the Stewartstown Board had voted to purchase the new trash container that Ben Champagne had given the Town a quote for. The Board instructed Marcia to contact Barry Normandeau to see if he could help us find something cheaper.
On a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board approved the minutes of the May 12, 2021 meeting.
A letter was received from Attorney Jon Frizzell regarding back taxes owed by Michael Robinson. Mr. Frizzell was requesting that the Board abate some of the interest if Mr. Robinson pays the taxes in full. After discussion, the Board instructed Marcia to contact Attorney Frizzell and tell him that they would abate the current interest but not any that has already been paid.
Driveway permits were reviewed and approved for Emery (Perry Road) and Stafanski (Bungy Road).
Marcia informed the Board that the contracts with Lemington and Stewartstown for the Transfer Station will expire on July 31, 2021. Marcia will contact both of the Towns to see if they have any items that they feel should be discussed and/or changed.
Selectman Campbell gave each Board member a copy of the current Dispatch Center agreement. The agreement is due to expire in March, 2022. The committee is looking for any changes/corrections that need to be made. Selectman Campbell also discussed with the other Board members current issues at the Dispatch Center such as staffing, pay, etc.
Marcia gave the Board members a Payment Agreement she had prepared for Kim Carter. After discussion and some changes, the Board signed the Agreement. Marcia will forward it to Ms. Carter for her signature.
The Board members reviewed bids received from Dorman Construction and Central Paving for paving sections of Titus Hill Road and Meridan Hill Road. Bids were received as follows:
Titus Hill Meridan Hill
Dorman $94,752.00 $59,470.00
Central $37.463.58 $52,330.40
Since there was such a discrepancy between the bids for Titus Hill, Selectman Cloutier is going to contact Central Paving to see if they had included all sections
Meeting adjourned at 7:50 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
by admin | Jul 15, 2021 | Board of Selectmen Minutes
Meeting began at 5:58 pm. Present were Selectmen Cloutier, Stohl and Campbell.
Mail was reviewed.
Checks and manifests were reviewed and signed.
Jenny Mitchell entered the meeting at 6:14 to discuss final arrangements for the Clean-Up Day on Saturday. Marcia will prepare a letter to be taken to the Transfer Station along with any items that require a disposal fee. Ms. Mitchell left the meeting at 6:20 pm.
A Land Use Change Warrant was signed in the amount of $4,189.70 for Bengtson and Stevens.
On a motion made by Selectman Cloutier and seconded by Selectman Campbell, the Board approved the minutes of the April 28, 2021 meeting.
A vacancy on the Zoning Board of Adjustment was discussed. Selectman Campbell placed a phone call to Stacey Campbell to see if she would be willing to serve. On a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board appointed Mrs. Campbell as a member.
Marcia gave each Board member a statement showing monies in the Town’s accounts as of April 30, 2021.
An e-mail was received from Ben Champagne (Coos County) regarding the cost of a new roll-off container for the Transfer Station. The Board discussed perhaps having Normandeau Trucking see what they could find for a price. This matter will have to be discussed with Stewartstown.
Selectman Campbell reminded the members that there will be a Dispatch Center meeting in Pittsburg tomorrow night at 5:30 pm
Marcia told the Board that the problem with the Town’s on-line tax maps has been corrected by CAI Technologies.
The Board reviewed Driveway Permit applications for O’Hearn, Tewksbury and Stefanski. One of the Board members will review each site.
A letter was received from Robert Gooch regarding mowing of the cemetery next to his house. Marcia will write a letter to Mr. Gooch instructing him to mow it three times this summer.
Bids were opened for mowing the Town Hall and Town Office as follows:
- No Sweatt Mowing – $1,650.00
- Raymond Lavigne – $1,130.00
Bids were opened for mowing the Town cemeteries as follows:
- No Sweatt Mowing – $3,500.00
- Raymond Lavigne – $2,875.00
After much discussion, a motion was made by Selectman Cloutier and seconded by Selectman Stohl to award the bid to No Sweatt Mowing based on the fact that they were very specific as to what their services would be such as spring clean-up, trimming, etc.
Meeting adjourned at 7:55 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
by admin | Jul 15, 2021 | Board of Selectmen Minutes
Meeting began at 6:02 pm. Present were Selectmen Cloutier, Stohl and Campbell.
Bob Baker entered the meeting at 6:00 pm to discuss the following subjects:
- Rail to Trail project. Where does the project stand? Baker suggested re-activating the Conservation Commission and enlist their help in this project.
- Littering Ordinance – Mr. Baker offered to draft an Ordinance for the Town. The Board felt that this wouldn’t really accomplish anything since there is no one to enforce it. Baker showed the Board pictures of two sites on Meridan Hill that have become “dumping” sites.
Mr. Baker left the meeting at 6:35 pm.
Kim Carter and Tarrah Taylor entered the meeting at 6:37 pm. Ms. Carter came to the meeting at the request of the Board to discuss her unpaid property taxes. After discussion, it was decided that Ms. Carter will notify the Town by May 15th with information on what is taking place with her situation. Ms. Carter and Ms. Taylor left the meeting.
Mail was reviewed.
Checks and manifests were reviewed and signed.
An Intent to Cut was approved for Daniel Klebe.
On a motion made by Selectman Campbell and seconded by Selectman Stohl, the Board approved the minutes of the April 14, 2021 meeting.
The Board instructed Marcia to put out for bid mowing of the Town Hall and Office and the cemeteries. Bids will be received by 3:00 on Wednesday, May 12th and will be opened at the meeting that night.
Marcia informed the Board that she had contacted CAI regarding the tax maps on the Town’s website. There was a computer glitch that was happening and they say they have it fixed.
Marcia informed the Board that she had been contacted by Evelyn Smith (mortgage holder for Jonathan Smith) regarding his unpaid taxes. Mrs. Smith placed a check for the total amount in the mail today (via overnight).
Marcia informed the Board that no payment has been received from Alice Flanders. Marcia was instructed to draft a letter to Mrs. Flanders for the Board’s review and signature.
A quote was received from David White for roadside mowing. On a motion made by Selectman Cloutier and seconded by Selectman Stohl the Board approved Mr. White’s quote.
An Abatement Form was signed for Norman Tremblay in the amount of $50.00.
Meeting adjourned at 8:00 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
by admin | Jul 15, 2021 | Board of Selectmen Minutes
Meeting began at 6:00 pm. Present were Selectmen Stohl and Campbell. Selectman Cloutier was absent.
Mail was reviewed.
Checks and manifests were signed.
At 6:05 Jenny Mitchell entered the meeting to give the Board an update on the Clean-Up Day she has organized. Ann Hebert will be registering volunteers in back of the Town Hall. JK Lynch has agreed to pick up the trash at no charge. Asked if the Town would be willing to help pay for an ad in both newspapers advertising the event. The Board agreed. Ms. Mitchell left the meeting at 6:20 pm.
Intent to Excavate forms were approved for Norman Cloutier and Pike Industries (4).
An Excavation Tax Warrant was signed in the amount of $7.20.
A letter was received from Donahue, Tucker and Ciandella regarding the Fairpoint property tax case. After discussion, the Board instructed Marcia to send an e-mail back saying that Columbia has voted to not accept Fairpoint’s proposal.
Signed Tax Collector’s Deeds were left for the Board by Tax Collector Debra DeBlois. The Board discussed what action to take with regards to each case:
- Lesperance/Carter – e-mail Attorney Jon Frizzell and see what advice he has for how to handle this matter.
- Jonathan Smith – e-mail realtor Wayne Frizzell stating that the Board has a Tax Collector’s Deed for the property. If the 2018 taxes are not paid in full by April 30th, then the deed will be recorded and eviction proceedings begun. In addition, the Board requests written confirmation from Mr. Frizzell that if the sale takes place before April 30th, that the Town will get all of their back taxes.
- Robert Flanders – hold up on this one. Trying to get a phone number to contact the Flanders family.
A list of the 2020 Tax Liens was reviewed.
Marcia provided each Board member with a breakdown of current monies in all Town accounts.
An Abatement Form was signed for Maureen Brown at her request. Ms. Brown’s escrow company had made a mistake.
On a motion made by Selectman Stohl and seconded by Selectman Campbell, the Board approved the minutes of the March 24, 2021 meeting.
An e-mail was received from Zach Dill from Piper Construction asking for permission to store equipment on the Town’s property while the Sims Stream bridge project is being done. Marcia was instructed to e-mail Mr. Dill giving our permission but asking him to contact one of the Selectmen regarding how the property will be left when they are done.
A letter was received from DRA giving the Town the 2020 equalization ratio.
A Driveway Permit for Jon Cyr (Gray Road) was approved.
Meeting adjourned at 7:50 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
by admin | Apr 19, 2021 | Board of Selectmen Minutes
Meeting began at 6:00 pm. Present were Selectmen Cloutier, Stohl and Campbell.
Checks and manifests were reviewed and signed.
Mail was reviewed.
An Intent to Cut was approved for G.L. Gettings.
A Junkyard Permit was renewed for Harry Haynes, Jr.
On a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board approved the minutes of the March 10, 2021 meeting.
The Board reviewed and discussed the list of unpaid taxes for 2018 which were eligible for tax deeding as of March 22nd.
The Board reviewed paperwork submitted by Jenny Mitchell regarding the “clean-up” day that she is trying to organize in Columbia and Colebrook.
Meeting adjourned at 7:09 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
(minutes taken by Selectman Campbell.)
