by admin | Jan 30, 2020 | Board of Selectmen Minutes
Meeting began at 5:52 pm. Present were Selectmen Cloutier, Stohl and Campbell.
Mail was reviewed.
Checks and manifests were reviewed and signed.
Craig Washburn entered the meeting at 6:10 pm. with an Intent to Cut he wanted the Board to sign. Mr. Washburn left the meeting at 6:13 pm.
On a motion made by Selectman Stohl and seconded by Selectman Campbell, the Board voted to enter non-public session at 6:15 pm per RSA-A:3, paragraph (c).
On a motion made by Selectman Campbell and seconded by Selectman Cloutier, the Board voted to return to public session at 6:50 pm.
At 6:59 Charlie Jordan (Great North Woods Center for the Arts) entered the meeting. The Board had asked Mr. Jordan to attend to discuss the tax exemption application submitted by the GNWCA. The Board informed Mr. Jordan that they had previously taken a vote to not grant the Center tax exempt status for 2018 and therefore would not be refunding the 2018 taxes. The Board also requested that proof of tax exempt status for the Carriage Lane Players and the Connecticut River Arts Group be furnished to the Town. Mr. Jordan left the meeting at 8:00 pm.
On a motion made by Selectman Stohl and seconded by Selectman Cloutier, The Board voted to award the Center tax exemption status for 2019 and to review the status on a yearly basis.
It was noted that there will be a Dispatch Center meeting tomorrow night, January 9th, beginning at 5:30 pm at the Columbia Town Office.
Marcia informed the Board that the Town Treasurer, Jennifer Wells, would not be available to come to the meeting tonight. Marcia reviewed for the Board the information that Mrs. Wells had left regarding current monies on hand.
Meeting adjourned at 8:25 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
by admin | Dec 16, 2019 | Board of Selectmen Minutes
Meeting began at 5:55 pm. Present were Selectmen Cloutier, Stohl and Campbell.
Mail was reviewed.
Checks and manifest were reviewed and signed.
On a motion made by Selectman Campbell and seconded by Selectman Stohl, the Board approved the minutes of the November 13, 2019 meeting.
An Intent to Cut was signed for Renaud Grandmaison.
An e-mail was read from Bob Baker regarding the Rails to Trails project.
E-mails from Donahue, Tucker and Ciandella were reviewed regarding the PSNH case.
Marcia informed the Board that Noah Pollack from the Vermont River Conservancy will attend the next Board meeting.
Final budget figures for the Northern Borders Dispatch were reviewed. It was noted that the spreadsheet was a little confusing as to what each Town’s contribution will be for next year. Marcia will e-mail Becky Robinson and see if we can get some more information. The Board decided against signing the Agreement regarding the budget until we get more information.
It was noted that Columbia’s portion of the 2020 Recycling Center budget will go down $174.00 for 2020.
At 6:30 pm. Charlie and Donna Jordan entered the meeting to discuss the GNWCA. Mrs. Jordan presented the Board with the IRS Form 990 which the Board had requested. Discussion was held on various activities going on at the center. Mrs. Jordan also gave the Board a preliminary copy of the ALBA engineering study that had been done.
At 7:00 pm. Selectman Stohl left the meeting.
Discussion continued regarding the Arts Center. At 7:30 pm. Mr. and Mrs. Jordan left the meeting.
At 7:30 Treasurer Jennifer Wells entered the meeting and gave the Board members an up-to-date report regarding the Town’s finances. Mrs. Wells stated that she had transferred $300,000 from the NHPDIP account to cover the recent school tuition check. She stated once more tax money comes in, she will transfer that amount back to the NHPDIP account. Mrs. Wells left the meeting.
Meeting adjourned at 7:36 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
by admin | Dec 4, 2019 | Board of Selectmen Minutes
Meeting began at 5:58 pm. Present were Selectmen Cloutier, Stohl and Campbell.
Mail was reviewed.
Checks and manifests were reviewed and signed.
On a motion made by Selectman Campbell and seconded by Selectman Stohl, the Board approved the minutes of the October 23, 2019 meeting.
The MS-60W (Audit Waiver) and the MS-60A (Auditor Option and Schedule) were signed.
Intent to Cut forms were signed for Betsy Foss and Richard Johnsen.
The Board members reviewed the Transfer Station budget received from Ben Champagne (Coos County) and the current contract with the County to run the Station. The Board members will check with the Stewartstown Board to see what their feelings are on re-negotiating with the County.
It was noted that there is a Dispatch Center meeting tomorrow night at 5:30 in Pittsburg. The purpose of the meeting is to discuss the budget for the upcoming year.
Marcia informed the Board that she was still waiting for paperwork from the GNWCA before the Board can discuss their tax exemption application.
The Board reviewed budget figures Marcia had prepared showing revenues and expenditures through November 13th. Selectman Cloutier explained to the other Board members that the summer road budget will be over what was appropriated but several other accounts are under.
The Board reviewed information that Marcia had researched regarding the proposed “Event Policy”.
Treasurer Jennifer Wells entered the meeting and presented the Board with her reports on the NHPDIP account, the Citizens Bank account and the Transfer Station account as of October 31, 2019. The Board and Mrs. Wells discussed transferring $300,000 from the NHPDIP account into the Citizens Bank checking account in order to cover the first school tuition payment for this year.
Meeting adjourned at 7:30 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
by admin | Dec 4, 2019 | Board of Selectmen Minutes
Meeting began at 6:05pm. Present were Selectmen Eric Stohl, Donald Campbell, and Norman Cloutier.
Selectman Campbell reviewed the Northern Borders Dispatch with the other 2 Selectmen.
On a motion made by Selectman Cloutier, and seconded by Selectmen Campbell, the minutes to the October 10th meeting were approved. Mail was reviewed and the checks were signed.
Alan Coats entered the meeting at 6:30pm to discuss the Transfer Station and he also let them know there was a budget meeting for the Coos County Recycling Center on October 25th at 10am. Coats left the meeting at 7:15pm.
Jennifer Wells entered meeting at 6:54pm and presented the Town Treasurer reports to the Selectmen. Wells left at 8:10pm.
Selectman Stohl made a motion to use the municipal aid money in the amount of $12,817.30 to offset taxes. Selectman Cloutier seconded the motion. All were in favor, so approved. Treasurer Wells said the money was deposited on October 15 electronically.
The Selectmen reviewed an email sent by Donna Jordan/GNWCA on October 23.
The Selectmen signed a 5 year contract with Sansoucy which would be for 2020-2024 at $9000 per year.
Selectman Cloutier signed a driveway permit for Archambault.
The Selectmen also signed an acknowledgment with Donahue, Tucker, and Ciandella in reference to the “Special Conflict of Interest Waiver and Representation Agreement for Comprehensive Public Rights-of-Way Ordinance.”
The Selectmen were reminded that there would be a meeting on October 24 at 8:00am with Margaret for the Energy Audit.
Selectman Stohl made a motion to adjourn the meeting at 8:45pm, Selectman Campbell seconded it.
Respectfully submitted,
Debra DeBlois
by admin | Dec 4, 2019 | Board of Selectmen Minutes
Meeting began at 5:55 pm. Present were Selectmen Cloutier, Stohl and Campbell.
Daniel Lesperance entered the meeting at 6:00 pm. Mr. Lesperance expressed concern that many residents don’t have their “house numbers” displayed. He said that he had spoken to someone from No. Stratford and they had informed him that they had applied for a grant from PNGTS in the amount of $4,000.00 and used that money to purchase “house numbers” for all the residences in Town. Mr. Lesperance left the information he had been given with the Board. Mr. Lesperance left the meeting at 6:05 pm.
At 6:15 on a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board voted to enter non-public session per RSA 91-A:3(II)(e) and (l).
At 6:20 on a motion made by Selectman Stohl and seconded by Selectman Campbell the Board voted to return to public session.
On a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board voted to seal the minutes of the non-public session.
An Intent to Cut was approved for Christopher Nelson.
Mail was reviewed.
Checks and manifests were reviewed and signed.
On a motion made by Selectman Stohl and seconded by Selectman Campbell, the Board approved the minutes of the September 25, 2019 meeting.
An appointment form was signed appointing Dr. Soucy as the Town’s Health Officer.
A letter was signed nominating Selectman Cloutier as the Town’s Representative to the Nash Stream Advisory Citizens Committee.
Selectman Cloutier signed the contract with C.N. Brown to provide oil for the Town’s buildings this winter.
The Board reviewed a draft “Event Policy”. Changes were made and Marcia will have it ready for approval for the next meeting.
The Board will work on the “Enforcement Policy” at the next meeting.
An e-mail was received from George Sansoucy’s office recommending that the Town enter into a five-year contract with his firm to do the utility appraisals. Marcia was instructed to contact them to provide us with prices and a contract to be reviewed.
An Engagement Letter was signed with Donahue, Tucker & Ciandella to represent the Town in the tax abatement action by PSNH for 2018 against the Town.
Selectman Campbell reviewed for the other Board members a proposed budget for the Northern Borders Regional Dispatch Center. A meeting will be held tomorrow (October 10th) in Canaan beginning at 5:30 pm.
Marcia informed the Board that she is still waiting for back-up documents from the GNWCA regarding their tax exemption application.
Marcia told the Board members that she had found the Boston Post Cane website that Tom Wallace had spoken to Selectman Campbell about. An e-mail was sent to them updating Columbia’s information.
Meeting adjourned at 7:05 pm.
Respectfully submitted,
Marcia Parkhurst, Secretary
Board of Selectmen
