Meeting began at 6:00 pm.  Present were Selectmen Cloutier, Stohl and Campbell.  Members of the public present:  Tax Collector Garry Parkhurst and Stewartstown Selectman Allan Coats.

Mr. Coats came to the meeting to open bids for plowing at the Transfer Station.  Bids were received from the following:

  1. Belknap Septic, LLC (James Belknap)
  2. Piper Notch Farm (Rocky Heath)
  3. Corey Rancloes

After reviewing the three bids, a motion was made by Selectman Cloutier and seconded by Selectman Stohl to award the bid to Belknap Septic, LLC.  Mr. Coats will informed the County (Ben Champagne) of this.  Marcia will send letters to all the bidders.

Marcia showed the Board and Mr. Coats sample “transfer station stickers” that she got from Colebrook Copy Center.  The price for 2,000 stickers will be $790.00.  On a motion made by Selectman Campbell and seconded by Selectman Cloutier, the Board approved the stickers and decided that they would say “Coos County Transfer Station” along with the numbers 1 – 2000.  It was decided to change “colors” each year to make it easier for the attendants to verify who is entering the station.

Mr. Coats suggested to the Board that both Boards should meet with Ben Champagne to discuss items such as fencing, security, etc.  Mr. Coats will contact him to set up the meeting.  Mr. Coats left the meeting.

The Board reviewed the preliminary tax rate for 2018 received from the State.  On a motion made by Selectman Stohl and seconded by Selectman Cloutier, the Board voted to use $88,100 in fund balance to lower the tax rate.  Marcia will send the rate back to DRA for final approval.  The Warrant was signed by the Board.

The Board opened bids received for plowing the Town Hall and the Town Office for the upcoming year.  Bids were received from:

  1. Corey Rancloes
  2. Sheldon Gray
  3. Piper Notch Farm (Rocky Heath)
  4. Wells Excavators, Inc. (James Wells)

On a motion made by Selectman Campbell and seconded by Selectman Cloutier, the Board voted to award the bid to James Wells.  Marcia will write letters to each bidder.

On a motion made by Selectman Stohl and seconded by Selectman Campbell, the Board approved the minutes of the October 10, 2018 meeting.

Mail was reviewed.

Checks and manifests were signed.

The MS60W (Audit Wavier Request) for fiscal year 2018 was signed.

Marcia reminded the Board that the Recycling Center Budget meeting will be held on November 2, 2018 @ 10:00.  Copies of the proposed budget were given to each Board member.

On a motion made by Selectman Campbell and seconded by Selectman Stohl, the Board approved an amendment to the Town’s ATV policy making the closing date of the trails as “dusk on Columbus Day”.

The Board reviewed information received from Becky Robinson, Administrator of the Dispatch Center.  This included a sample letter and agreement to be signed by the various towns.

Marcia reminded the Board that the State General Election is on Tuesday, November 6th, and that she will need them available to seal the ballot boxes once the polls close.

The Board reviewed proposed road maintenance on both Bungy Road and Fish Pond Road.  Marcia will contact DRA about encumbering monies from 2018 to complete projects in 2019.

Meeting adjourned at 7:40 pm.

Respectfully submitted,

Marcia Parkhurst, Secretary

Board of Selectmen